Update: November 19, 2022 Jesse Stein Jesse has founded, operated and sold multiple Internet-related ventures over the last 20 years. As the founder of Audience.co, he is passionate about combining digital excellence with direct handwritten mail to build lasting customer relationships.

How to Write a Job Interview Thank You Note That Gets You Hired [+Templates]

writing a job interview thank-you note

A job interview is your chance to make a good impression on a potential employer during the hiring process. Sending a thank-you note after the interview is a great way to show your appreciation for the opportunity and reaffirm your interest in the position. There are a few key reasons why you should take the time to write a thank-you note after an interview.

First, it shows you’re courteous and polite. This demonstrates you have good manners and will be a professional team member. 

Second, writing a post-interview thank-you note shows you’re interested in the position and eager to be considered for it. This extra step may be just what you need to set yourself apart from the other candidates. 

Finally, sending a thank-you note is simply good business practice. It helps to build relationships and maintain goodwill with potential employers.

So, if you want to make a good impression and increase your chances of getting the job, be sure to send a thank-you note after your next interview!

Anatomy of a Job Thank-You Note

The Anatomy of a Job Interview Thank-You Note

Begin the note by appreciating the interviewer.

A job interview is a two-way street. Not only are you being assessed by the interviewer, but the interviewer is also getting a sense of who you are and whether you would be a good fit for the company. As such, it’s important to make a good impression and express your gratitude from the start, and one way to do that is by sending a thank-you note after the interview.

Starting your thank-you note with appreciation is a great way to show you’re grateful for the opportunity to interview and you’re already thinking about how you can contribute to the company. This positive attitude will set you apart from other candidates and show you’re eager to get started in your new role. 

So don’t forget to express your appreciation in your thank-you note – it could be the deciding factor in whether or not you get the job!

Remind them of your desire to work in the company and position.

A job interview is an opportunity to showcase your skills to a potential employer, and a thank-you note is your chance to keep that momentum going. Let the interviewer know how enthusiastic you are about the company and the position in your note. You can use this opportunity to highlight your qualifications and explain why you are a good fit for the job. 

By sending a well-crafted thank-you note, you can stay top of mind as the hiring manager makes their final decision. And who knows, maybe even get that offer you’ve been dreaming of.

Reiterate your qualifications for the job.

Thank you notes are a great way to express your enthusiasm for the role and reiterate your qualifications for the position. It can also help you stand out among your competitors. In your note, be sure to thank the interviewer for their time and include a brief statement about why you feel you’re the best candidate for the job. 

For example, you might mention specific qualifications or experiences that make you ideal for the role. You can also use the thank-you note as an opportunity to address any concerns that came up during the interview or clarify anything that may have been confusing. 

By taking the time to send a thoughtfully crafted thank-you note, you’ll leave a lasting impression on the interviewer and strengthen your candidacy for the job.

Conclude the note by speaking of your future.

Thanking the interviewer for their time is always a good idea, but you should also take the opportunity to speak positively about your future with the company. For example, you might say something like, “I’m really looking forward to being a part of the team and helping the company achieve its goals.” 

Not only does this show you’re confident in your abilities, but it also demonstrates your commitment to the organization. In addition, it’s important to reiterate your interest in the position and thank the interviewer for considering you for the role. 

Tips for a Job Interview Thank-You Note

Tips For Writing a Job Interview Thank-You Note

Write in legible handwriting that’s easy to read.

When writing a job interview thank-you note, it’s important to make sure the handwriting is legible and easy to read. This ensures the recipient can understand the message and appreciate the gesture. 

In addition, use proper grammar and punctuation. A thank-you note is a formal document, and as such, it should be free of any errors. Finally, take the time to proofread the note before sending it. This will help to avoid any mistakes that could cause confusion or embarrassment. 

Ensure each note is unique if sending several.

If you’re sending multiple thank-you notes, it’s important to make each one unique. Generic, cookie-cutter thank-you notes are easy to spot, and they do little to distinguish you from the crowd.

Instead, take the time to personalize each note and make it specific to the employer. Mention something you enjoyed about the interview, or highlight a particular skill set you have. Thanking an employer for their time is always appreciated, but a personalized note will go a long way towards making a lasting impression.

Provide your contact information.

You did it! You aced the job interview and now you’re one step closer to your dream job. But don’t rest on your laurels just yet. In order to seal the deal, you need to send a thank-you note to your interviewer. This is your chance to impress the hiring manager and solidify your position as the top candidate. 

Make sure to include your contact information in the note so the interviewer has all the information they need to get in touch with you. And if you really want to stand out, follow up with a phone call a few days after sending the note. A little extra effort goes a long way in the world of job interviews!

Send the note on the day of or after your interview.

In today’s fast-paced digital world, it can be easy to forget the importance of a handwritten note. However, taking the time to sit down and write a thoughtful thank-you note can make all the difference in landing a job. A thank-you note shows you’re polite and appreciative, two qualities that any employer would want in an employee. 

It also gives you an opportunity to reiterate your interest in the position and highlight your qualifications. When sending a thank-you note, be sure to do so within 24 hours of the interview. This shows you’re excited about the opportunity and eager to move forward in the process. 

Job Interview Thank-You Note Samples

3 Job Interview Thank-You Note Samples

Dear Matthew,

I’m John McNeil, an applicant for the mod designer position. I wanted to thank you for the opportunity to interview with you. I’ve worked my way through school with the goal of getting on at Bladen Brothers Auto Mods. 

I earned degrees in small engine and truck repair, interned with the leading auto mod experts in Boston, and I’ve worked on my own rebuild of a 1967 Mustang Fastback for the last 7 months. I can’t wait to work with the best in the business and help Bladen Brothers grow by leaps and bounds. 

Thank you again for the opportunity,

John McNeil

 

Hello Chenile,

This is Kileen Mathers. I interviewed for the chocolatier position on Tuesday, May 12th. First off, I appreciate you talking with me about the Cocoa Designs’ history and future aims. I’ve dreamt about working with your lead designers since the first time I walked into the shop. 

To get to this point, I finished culinary school with a focus on chocolate sculpting and interned with Amaury Guichon for six months. I have years worth of sketches and ideas ready to share with the other sculptors. 

Thanks so much for speaking with me – hope to hear from you soon!

Killeen Mathers

 

Dear Thayer,

Hi, I’m Jillian Vincent and I’m honored to have interviewed with you on Wednesday May 13th. The marketing department at Wayward & Jones is widely respected in the business and I can’t wait to call it home. I’m not new to marketing – I’ve spent the last 20 years running a successful digital marketing business, but now that it’s been acquired, I would love to work with other talented marketers at Wayward & Jones. 

I’m excited to move to the heart of Boston!

I look forward to speaking with you soon,

Jillian Vincent

Recap of Job Interview Thank-You Notes

Recap of Job Interview Thank-You Notes

As the job interview process comes to a close, you might be wondering whether or not you should send a thank-you note to your interviewer. While it’s not required, there are several good reasons to take the time to write a thank-you note. 

  • It demonstrates your appreciation for the opportunity to interview. 
  • It shows you’re polite and professional. 
  • It gives you another chance to sell yourself for the job. 
  • It shows you’re organized and detail-oriented. 
  • It may give you a competitive edge over other candidates who didn’t bother to send a thank-you note. 

So why take the chance? Go ahead and drop a quick note in the mail. You never know what might happen.