Jesse Stein

I hope you enjoy reading this blog post. If you want our handwritten notes to drive more sales for you, click here.

Sending handwritten notes is a great way to form deep bonds with your clients and increase the success of your caterer marketing campaigns. We’ve seen excellent results for our clients who have used our 7 amazing handwritten notes templates. 

With these templates, you’ll be able to quickly create personalized and meaningful notes that will make an impact on your customers and help build relationships. 

Additionally, we are here to provide advice and tips that we’ve learned through thousands of note-sending experiences – allowing you to get the most out of your campaigns.

Tips for Effective Caterer Marketing Campaigns With Notes

Whether you’re sending a thank-you note after an interview, writing a message of encouragement to a friend, or advocating for a cause, crafting a thoughtful and well-written note can go a long way. 

Here we’ll share some tips and best practices for writing effective notes to help you communicate your message clearly and authentically. 

So grab a pen and paper, and let’s get started!


  • Connect on Social Media: Find and connect with your note recipients on social media platforms to build a relationship and familiarity. This will help you get to know them better, personalize your notes, and create a lasting impression.
  • Laser-target Leads: Before sending any notes, ensure you have done thorough research and segmentation to target the right leads most likely to engage with your product or service. Don’t waste your time and resources on a broad approach; target your ideal customer base for maximum impact.
  • Drive Recipients to Trustworthy Website: Use your note to drive traffic to a trustworthy website where recipients can learn more about your product or service. Include a clear call to action and provide a direct link to the relevant page on your site. This will help create a seamless and compelling experience for your recipients, increasing conversion and building long-term relationships.
  • Handwrite Envelope & Note: Handwritten notes create a personal touch in caterer marketing that makes recipients feel special and valued. Handwriting also stands out in a world where digital communication dominates, setting you apart from competitors and increasing the chances of engagement and conversion.
  • Include a Beautiful Image: Add an image to the front of your note to grab the recipient’s attention and make it more visually appealing. Choose an image aligning with your message and represents your brand. The image can make the note more memorable, increasing the chances that the recipient will keep it and refer to it in the future.
  • Use Thick-stock Stationery: High-quality stationery conveys professionalism and enhances the perceived value of your message. Thick-stock stationery feels substantial and luxurious, creating a positive impression and improving the chances of engagement and conversion.
  • Use a Real First-Class Stamp: A first-class stamp shows you value your recipient and their time, and that your message is important. This level of attention to detail and thoughtfulness can make a lasting impression on the recipient and increase the chances of engagement and response.
  • Keep Text Short and Sweet: The body of your note should be between 350-650 characters, including a clear call-to-action. This makes reading and absorbing the message easier for the recipient. Use simple language and focus on the most vital information to ensure the note is clear and effective. 
  • Include Contact Information: Make it easy for the recipient of your handwritten note for caterer marketing to get in touch with you by including your email and phone number in the signature, increasing the chances of engagement and conversion. It also shows you’re available and accessible, building trust and credibility with the recipient.
  • Clear Penmanship: Ensure your penmanship is easy to read, legible, and visually pleasing. This will help others easily understand what you have written and ensure that your message is communicated effectively. Avoid sloppy handwriting or rushed scribbles, as they can be difficult to decipher and may lead to misunderstandings.
  • Include a QR Code: Including a QR code in your note can give recipients easy access to additional information. Scanning the code can direct them to a landing page containing more details about your note’s subject. This can be especially useful when you have limited space to include all the information you want to convey.
  • Educational over Promotional: Aim to make at least half of your notes educational, informative, or helpful rather than purely promotional. This will add value for your audience, making them more likely to engage with your content. Over-promotional content may cause your audience to tune out or unsubscribe, so provide them with helpful information they will appreciate.
  • Combine with Digital Marketing Follow-up: Use your note as a starting point for your digital caterer marketing follow-up, creating a cohesive and multi-channel experience for your leads. Use email, social media, and other digital marketing channels to engage with your leads and move them further down the sales funnel.

7 Unique Templates for Your Caterer Marketing Needs 

Whether you’re established or just starting, caterer marketing effectively is essential for attracting new clients and growing your brand. But with so many different marketing channels available, it can be overwhelming to know where to start. 

That’s why we’ve created this collection of 7 personalized templates, each designed to help you create engaging marketing content that resonates with your target audience. From social media posts to email campaigns, we’ve got you covered.

1. Office Lunch Party

Dear [Name],

Are you looking to impress your colleagues and boost morale at your next office lunch party? I’m [Your Name] with [Your Company], and our catering services are the perfect solution!

Our team will work with you to create a customized menu that caters to everyone’s dietary needs, preferences, and taste buds. From delicious appetizers to mouthwatering main courses and decadent desserts, we’ve got you covered. Our professional staff will handle every detail, leaving you free to enjoy the party with your colleagues.

Contact us today by calling or scanning our QR code to make your next office lunch party one to remember.

Best regards,

[Your Name]



2. Elegant Wedding Catering

Dear [Name],

Thank you for considering our catering services for your upcoming wedding. We at [Your Company] specialize in creating elegant and sophisticated menus, and I [Your Name] am so pleased to serve you.

From exquisite hors d’oeuvres to decadent desserts, we use the freshest and highest-quality ingredients to create unforgettable experiences. We also offer a wide selection of beverages and bar services to complement your menu and refresh your guests.

Your wedding day is one of the most important days of your life, and we take pride in providing exceptional service to make it a memorable experience.

Scan our QR code to schedule a tasting and consultation with our team, and let’s create your dream wedding.

Warm regards,

[Your Name]



3. Family Gathering

Greetings [Name],

If you’re planning a family gathering and seeking ways to make it unforgettable, your search ends here! I’m [Your Name] from [Your Company], and we offer catering services to make your fun gathering a reality.

We guarantee to leave a lasting impression with a wide range of customizable menus catering to every palate, from the little ones to the grown-ups. Our team will collaborate with you to craft a personalized menu featuring your family’s favorites, while our staff will handle the setup, serving, and cleanup.

So, kick back, relax, and savor the time with your loved ones as we take care of the rest. Give us a shout or scan our QR code to elevate your family’s bonding with our catering services.

Kind regards,

[Your Name]



4. Graduation Party

Dear [Name],

Is your graduate about to celebrate a big milestone? Let me, [Your Name], help you make it an unforgettable event with our catering services!

We take pride in providing an array of customizable menus at [Your Company], catering to every taste bud, be it sophisticated plated meals or laid-back buffet-style arrangements. Collaborating with our skilled team, we ensure your graduate’s preferred dishes are included in the menu. Furthermore, our professional staff will take responsibility for the setup, serving, and cleaning up, ensuring a hassle-free experience for you and your guests.

Contact us today to celebrate your graduation with a memorable graduation party, or scan our QR code for more information.

Best regards,

[Your Name]



5. School Functions

Greetings [Name],

It’s my pleasure to introduce myself as [Your Name] from [Your Company] and present you with a catering solution for your upcoming school function.

Our customizable menus cater to all dietary requirements and preferences, from classic sandwiches and salads to inventive spins on traditional favorites. Our professionals will collaborate with you to create a menu tailored to your preferences, while our expert staff will handle the rest, allowing you to focus on enjoying the event.

Don’t let your school function be ordinary when it could be extraordinary with our delectable cuisine. To contact us, give us a call or scan our QR code, and let’s make your school function a mouth-watering success!

Best regards,

[Your Name]



6. Non-Profit Events

Hello [Name],

Planning a non-profit event and looking to elevate the experience with delicious food? At [Your Company], we offer exceptional catering services!

As a culinary enthusiast, I [Your Name] take pleasure in offering a broad selection of customizable menus for every dietary need. From sandwiches and salads to tantalizing spins on favorites, our dishes guarantee to delight. Our team will collaborate with you to create a menu, and we will handle the setup, serving, and cleaning, allowing you to concentrate on hosting a successful event.

Don’t settle for anything less than extraordinary. Contact us today by scanning our QR code, and let us provide your guests an unforgettable culinary experience.

Warm regards,

[Your Name]



7. Church Banquet

Dear [Name],

Looking to elevate your upcoming church banquet and create an unforgettable experience for your guests? Leave the catering to me, [Your Name], with [Your Company]!

Our culinary offerings are designed to satisfy every palate, with a wide range of customizable menus that cater to diverse dietary preferences. Whether you’re seeking traditional and familiar flavors or innovative and creative dishes, our expert team will collaborate with you to craft a menu. And with our professional staff taking care of the setup, serving, and cleanup, you can focus on enjoying the event.

Contact us today to make your church banquet a success with our catering services, and scan our QR code for more information.

Best regards,

[Your Name]



Overall, handwritten notes are a powerful tool for caterer marketing. A carefully crafted, personalized note adds extra care and reinforces relationships between you and your customers.

They can also be combined with digital-marketing efforts such as email campaigns or social media posts, helping drive more awareness and engagement with your business.

By taking the time to think through the design and messaging of each note, you’ll have a greater chance of creating an impactful piece that will encourage further engagement from individuals who receive them.