Jesse Stein

I hope you enjoy reading this blog post. If you want our handwritten notes to drive more sales for you, click here.

Our team is excited to present 12 impactful handwritten notes that can be used for property management marketing campaigns. Incorporating these templates into your campaigns can yield excellent results and foster strong connections with the recipients of each note.

Before we share the templates, we’d like to impart some valuable tips we’ve gathered from our experience of sending countless handwritten notes on behalf of numerous clients. These insights will help you make the most of your property management marketing campaigns and maximize their impact.

Tips for Running a Successful Marketing Campaign with Handwritten Notes

In today’s digital age, businesses often rely solely on online tactics for property management marketing. However, a more traditional approach can sometimes make a more significant impact. Handwritten notes are a powerful tool for reaching your audience more personally. 

Here are some of our best tips on running a successful marketing campaign with handwritten notes, including identifying your target audience and crafting the perfect message. 

Handwritten notes for property management marketing can help you promote new products or build stronger customer relationships, allowing you to achieve your goals and stand out.


  • Make sure penmanship is clear and easy on the eyes for maximum readability & impact on prospects reading your cards/notes/envelopes. Illegible handwriting can create confusion and damage your brand’s professionalism. On the other hand, clear handwriting can convey a message of value and appreciation, enhancing your marketing campaign’s impact.  


  • Make outbound phone calls (where permitted by law) to talk directly with potential customers and answer any questions they may have. It provides a personal touch and can help address any questions or concerns they may have. This can build trust and credibility, making customers more likely to consider your services for their needs.


  • Drive note recipients to a targeted landing page so that they have access to more information about your services. This can effectively convert leads into customers by showcasing your services’ unique value propositions and features. Additionally, a targeted landing page can help you track the effectiveness of your marketing campaign.


  • Use a company with robots that hold real pens for added authenticity and thick-stock stationery for a professional look. These small details can significantly impact the effectiveness of your marketing campaign, conveying a message of care and attention to detail. High-quality materials can make your notes stand out and increase their perceived value.


  • Send notes regularly but not too often – shooting for one lead per month should suffice unless there’s some special occasion related to them (birthdays or holidays). This balances staying in touch and not becoming a nuisance. However, on those special occasions, sending a note can be a thoughtful gesture reinforcing your brand’s personal touch.


  • Include a beautiful image on the front of your note and a QR code that links to a trustworthy website where potential customers can learn more about your service offerings. This can increase engagement and improve your marketing campaign’s effectiveness, providing a seamless experience for the customer to learn more and take action if interested.


  • Combine handwritten communication pieces with digital marketing follow-ups like emails or online ads when applicable. This can create a more personalized touch and help to establish a connection with the audience. It’s a great way to stand out from the competition and create a memorable experience for potential customers. 


  • Include at least two personalized variables (name, address, etc.) in each note so recipients feel acknowledged as individuals. This small effort can go a long way in building rapport with customers and showing that you value their business. Personalization can increase engagement and response rates, resulting in better outcomes for your marketing efforts.


  • Both envelope and note must be handwritten to ensure authenticity and personalization. Handwriting can convey a sense of intimacy and authenticity that digital communications can’t match. It shows you’ve taken the time to create a personalized message, which can help to establish trust and build relationships with potential customers. This can lead to increased engagement and, ultimately, better business outcomes.


  • Use genuine first-class stamps instead of prints or labels, as this is more likely to result in people opening the envelope. First-class stamps convey importance and value, making recipients more curious about what’s inside. They also add a personal touch to the communication, making it feel genuine, and this can increase response rates and engagement.


  • Keep text limited between 350-650 characters so you don’t overwhelm readers with too much content at a time. This ensures that the message is concise, clear, and easy to read, improving the chances of the reader engaging. Focusing on the most essential information and keeping the message relevant to the audience to make a lasting impact is key.


  • At least half of all notes should be educational rather than promotional in nature. This can increase engagement and build trust with the audience, ultimately leading to better business outcomes. Educational content can be in the form of tips, advice, or other relevant information that demonstrates expertise and provides actionable insights to the reader.

12 Incredible Handwritten Note Templates for Property Management Marketing

Looking to advertise your property management business? Handwritten notes are a unique and effective way to connect with potential clients. This article features 21 incredible handwritten note templates designed for property management marketing. 

From introducing yourself as a property manager to promoting your services and following up with clients, these templates will help you communicate your message clearly and effectively. 

With these templates, you can create personalized notes that make a lasting impression on your audience.

1. Elevate Your Property Management with Our Services


Dear [Name],


We’re excited to introduce ourselves as the leading property management company in [Area], and we’d love to partner with you to help manage your property. 


At [Company Name], we offer a range of services, including tenant screening, rent collection, and maintenance, to maximize profits by ensuring top property condition. 


We’re committed to delivering exceptional service, ensuring prompt response times, and upholding a steadfast dedication to quality. 


Use your smartphone to scan the QR code and schedule a virtual consultation, learning how [Company Name] can elevate your property management experience. 


Thank you for considering us your partner in property management,


[Your Name]



2. Save Money on Property Management with Our Expertise


Dear [Name],


We recognize the importance of maximizing profits and minimizing expenses when it comes to property management in [Area]. That’s why we’re excited to introduce our property management company, [Your Company], and explain how our expertise can save you money.


Our team of experts is dedicated to providing exceptional service and reducing expenses wherever possible, whether negotiating contracts or using cost-effective solutions.


By partnering with us, you can rest assured your property is in excellent hands, and your bottom line will see the benefits. Scan the QR code with your mobile device to schedule a virtual consultation, and see how we can help you save money on property management services.


Best wishes,


[Your Name]



3. Innovating Property Management Services with Technology


Dear [Name],


We’re thrilled to introduce our property management company, [Your Company], and explain how we’re revolutionizing the industry with innovative technology to better serve our [Area] clients.


At [Your Company], technology is the key to streamlining property management and providing exceptional service. That’s why we’ve invested in state-of-the-art tools and software, making the process seamless and efficient. 


From online portals for rent collection to real-time maintenance updates, our technology provides real-time access to information, simplifying communication between tenants and property owners.


To schedule a virtual consultation, simply scan the QR code with your phone’s camera and see how we achieve this.




[Your Name]


4. 24/7 Emergency Support for Your Peace of Mind


Dear [Name],


At [Your Company], we recognize emergencies can happen at any time, which is why we offer 24/7 emergency support to our [Area] clients. Our team of experts is always available to provide quick and efficient solutions to any issues that may arise.


From burst pipes to power outages, we have the experience and resources to handle any emergency, ensuring your property is always in top condition. 


Schedule a virtual consultation by scanning the QR code with your mobile device and see how our 24/7 emergency support can meet your needs. Thank you for considering [Your Company] as your property management partner.


All the best,


[Your Name]



5. Guaranteeing Increased Tenant Retention


Dear [Name],


At [Area]’s [Your Company], we appreciate the importance of keeping tenants happy and retaining them long-term. That’s why we’re excited to offer our guarantee of increased tenant retention for our clients.


Our comprehensive services, including tenant screening, maintenance, and rent collection, are designed to create a positive tenant experience and build lasting relationships. We work closely with tenants to address their needs and ensure their concerns are always heard.


To book a virtual consultation, scan the QR code using your smartphone’s camera, and learn more about how we can help increase your tenant retention rates.




[Your Name]



6. Customized Property Management Solutions for Your Unique Needs


Dear [Name],


At [Your Company], we understand every [Area] property is unique, with its challenges and opportunities. That’s why we offer customized property management solutions tailored to your needs.


Working closely with clients to develop a comprehensive management plan, we consider all aspects of the property, from tenant screening to maintenance and beyond. We strive to create a hassle-free experience that maximizes profits and minimizes expenses.


Use your phone to scan the QR code and schedule a virtual consultation appointment and gain insight into how our customized property management solutions can be tailored to you.


Thank you for considering [Your Company] as your partner in property management.




[Your Name]



7. In-Depth Financial Reporting with Our Account Managers


Dear [Name],


At [Your Company] in [Area], we appreciate the importance of transparency and communication when it comes to finances. Providing regular financial updates and detailed reports that clearly show your property’s financial health, we use state-of-the-art software and tools to streamline the process and make financial reporting as simple and efficient as possible.


Our emphasis on transparency and communication translates to better decision-making and maximizes profits while minimizing expenses. 


Take advantage of our virtual consultation services by scanning the QR code with your smartphone to better understand how our services can positively affect you.


Looking forward to hearing from you,


[Your Name]



8. Cost-Effective Maintenance with Our In-House Team


Dear [Name],


At [Your Company], we know maintenance is essential to property management. That’s why our in-house maintenance team in [Area] is dedicated to providing our clients with cost-effective solutions and top-quality service.


Our experienced personnel is skilled in all aspects of property maintenance, from routine inspections to emergency repairs. By having an in-house team, we can streamline the process and keep costs low without sacrificing quality.


[Your Company]’s focus on cost-effective maintenance translates to better profits and long-term sustainability for your property. Simply scan the QR code to schedule a virtual consultation and discover more about potential benefits of our in-house maintenance.


All the best,


[Your Name]



9. Maximize Profits with Our Market Analysis and Research


Dear [Name],


At [Your Company], we’re astutely aware maximizing profits is a top priority for property owners. That’s why we offer [Area] clients comprehensive market analysis and research to ensure you’re getting top-dollar for your property.


We’re dedicated to providing accurate and up-to-date information on market trends and demand, allowing us to make informed decisions about pricing and marketing strategies. 


Our attention to market analysis and research translates to better decision-making and long-term sustainability for your property. Explore the advantages of our services and how they can improve your situation by scanning the QR code for your virtual consultation. 


Best wishes,


[Your Name]



10. Enhance Tenant Satisfaction with Free Landscaping Services


Dear [Name],


At [Your Company], we’re aware of the importance of tenant satisfaction in property management. That’s why we’re excited to offer all our [Area] tenants free landscaping and groundskeeping services.


Our expert workforce provides regular maintenance and upkeep of common areas, ensuring your property is always in top condition. We can create a positive tenant experience that builds lasting relationships by providing free services.


[Your Company]’s emphasis on tenant satisfaction translates to increased retention rates and a better bottom line. Find out how our services can positively impact you by learning more when you scan the QR code.


Warm Regards,


[Your Name]



11. Maximize Rental Profits with Our Price Optimization Services


Dear [Name],


At [Your Company], we get that rental prices can be a significant source of income for property owners. That’s why we’re excited to offer rental price optimization services to our clients, ensuring you’re getting the most out of your property.


Using state-of-the-art tools and software to analyze market trends and demand allows us to make informed decisions about [Area] rental pricing. We work closely with clients to develop a customized pricing strategy that maximizes profits and minimizes vacancies.


Scan the QR code to schedule a virtual consultation and discover how our services can improve your bottom line.


Kind Regards,


[Your Name]



12. Hassle-Free Lease Negotiation and Drafting


Dear [Name],


At [Your Company] in [Area], we’ve learned lease negotiation and drafting can be time-consuming and stressful for property owners. 


Skilled in all lease negotiation and drafting aspects, we ensure your lease agreements are comprehensive, legally sound, and tailored to your specific needs. We work closely with clients to understand their goals and priorities, and we’re committed to providing exceptional service every step of the way.


Our dedication to hassle-free lease negotiation and drafting translates to a streamlined process that saves you time and money. Using your smartphone, scan the QR code to schedule a virtual consultation and expand your knowledge about how our services can enhance your life.


Best wishes,


[Your Name]



Companies should consider adding handwritten note templates to their property management marketing strategy to make a lasting impression on potential customers. It can be used for everything from sales letters, holiday greetings, and thank you notes to personalized emails and direct mailers. 

With the right design and thoughtful copywriting, these notes can take customer outreach to the next level by showing extra care and attention.