Jesse Stein

I hope you enjoy reading this blog post. If you want our handwritten notes to drive more sales for you, click here.

four people sitting together talking

We cannot deny the power of a handwritten note. It is personal, shows effort and thoughtfulness, and can leave a lasting impression on the recipient. That’s why we are thrilled to share 16 Amazing Handwritten Notes that are guaranteed to turn your clients into volunteer marketers.

Using these templates in your handwritten note campaigns, you will see great results in client engagement and loyalty, and you will also be able to form deep bonds with each note recipient. After all, nothing beats receiving a heartfelt message written by hand.

Before we dive into the templates, let us share with you some tips we’ve learned from sending thousands of handwritten notes on behalf of our clients.

Tips on Getting the Most From Your Handwritten Notes

To see actual results from your efforts, it’s important to approach handwritten notes strategically and thoughtfully. Several essential tips must be considered to ensure effective handwritten note campaigns. Following these tips ensures your messages resonate with your audience and help you achieve your marketing goals.

 

  • Follow up by email a week after each mailer. This shows your commitment and allows you to gauge the recipient’s response and feedback.
  • Another way to connect with note recipients is through social media. By doing so, you can further strengthen your relationship with them and even expand your network.
  • Following up with outbound phone calls (laws permitting) can be a great way to show you value their business or support.
  • When targeting homeowner leads, using multiple filters to narrow your list and ensure you’re reaching the right audience is crucial.
  • Retargeting note recipients with online ads is another way to keep your brand top-of-mind and reinforce the message conveyed in handwritten notes.
  • To make it more convenient for recipients, consider using a bi-fold card to display the note easily.
  • You could also place the stamp slightly crooked for added authenticity.
  • When outsourcing your handwritten note campaigns, there are several things to remember. Firstly, if you use a company that uses robots, confirm they use an actual pen, as this will ensure authenticity and avoid any suspicion from recipients. Secondly, ensure they have a powerful follow-up system so no lead falls through the cracks.
  • It’s worth noting that handwritten notes should be part of a multi-channel marketing campaign and not used in isolation.
  • Try using blue pens when writing the notes, as they tend to stand out more than black ink. Don’t bombard people – no more than one note/month – but don’t pause your note campaigns either; those who win are consistent & persistent.
  • Think long-term to drive results from your campaigns; it often takes several touches before you drive a listing or sale.
  • Include your email & phone in the note signature and send note recipients to a targeted landing page for maximum impact.
  • When choosing an outsourcing company for your handwritten note campaigns, look for those that have robots holding real pens and have access to an extensive template library.
  • Consider including QR codes on each note that can be scanned for convenience.
  • Both envelope & note must be handwritten for maximum effect; use thick-stock stationary and include beautiful images on the front where possible.
  • Keep text between 350-650 characters and laser-target leads before sending notes.
  • Penmanship should be clear & easy on the eyes, and including at least two personalized variables in each note, such as their name or interests, will make it feel more personal.
  • Send notes to each lead at least once every two months, ensuring at least half of them are educational rather than promotional content.
  • For maximum impact, combine handwritten notes with digital-marketing follow-ups such as retargeting ads or email campaigns.


Handwritten note marketing can be a highly effective way to connect with customers and build lasting relationships. 

Following these tips ensures your handwritten notes are personalized, timely, and relevant to your audience. 

Remember to keep your message concise and meaningful, address the recipient by name, and include a call to action encouraging them to engage with your brand. 

With consistency and sincerity, handwritten note marketing can help you stand out in a crowded digital landscape and make a lasting impression on your customers.

16 Templates to Create a Volunteer Marketing Army

1. Gratitude Template

 

Dear [Client’s Name],

I’m writing to express my sincere gratitude for your business and support. Your loyalty means the world to me, and I’m grateful for the opportunity to serve you.

Please refer us to any friends or family who might benefit from our services. Either scan the QR code or share the following contact info.

[Personal Sign-Off]

[Sender]

 

2. Valued Customer Template

 

Hello [Client’s Name],

Thank you for being a valued customer! It’s been a pleasure working with you and providing you with top-notch service.

If you have any friends or family members who could benefit from our services, we would be honored if you recommended us. Scan the QR code or share the contact information below.

[Personal Sign-Off]

[Sender]

 

3. Appreciate You Template

 

Dear [Client’s Name],

I hope this note finds you well! I appreciate your continued support of our business. Your feedback and suggestions have been invaluable in helping us grow, and I am grateful for your partnership.

If you could recommend us to anyone in your circle who might benefit from our services, we’d be grateful. Get in touch with us using the QR code provided or the details below.

[Personal Sign-Off]

[Sender]

 

4. Thanks for Choosing Us Template

 

Hey [Client’s Name],

Thanks for choosing us as your go-to provider! We take pride in delivering exceptional results and are thrilled we have earned your trust over the years.

If you have anyone in your network who could use our services, we would be honored if you endorsed us. Below you’ll find our contact info or you can scan the QR code displayed.

As always, please don’t hesitate to reach out if you need anything at all.

[Personal Sign-Off]

[Sender]

 

5. Pleasure Serving You Template

 

Hi [Client’s Name],

It’s been an absolute pleasure serving you these past few (months/years)! We value your business more than words can say, and we look forward to continuing our partnership long into the future.

We would appreciate if you referred friends and family members who might find value in what we do. To get in touch with us, you can either scan the QR code or use the details below.

[Personal Sign-Off]

[Sender]

 

6. We Feel Honored Template

 

Dear [Client’s Name],

This is just a quick note to thank you for choosing us as your preferred vendor! We understand there are many options, and we feel honored you’ve entrusted us with your needs.

If you know anyone who would benefit from our expertise, we’d appreciate your recommendation. Feel free to contact us by scanning the QR code or by using the details below.

Please let us know if there’s anything else we can do to improve your experience.

[Personal Sign-Off]

[Sender]

 

7. Thanks for Support Template

 

Hey [Client’s Name],

We just wanted to drop a line and express our appreciation for your support of our brand! Your loyalty means everything to us, and we’re constantly striving to exceed your expectations with every interaction.

We would be deeply grateful if you referred anyone you think might benefit from our services to us. You may do so by scanning the provided QR code, or using the contact information given below.

[Personal Sign-Off]

[Sender]

 

8. You’re Amazing Template

 

Hi [Client’s Name],

Thank you so much for being such an amazing client! We truly enjoy working with you and appreciate your trust in us over the years.

We’d be honored if you recommended us to people in your professional and personal circles who could benefit from our solutions. If you have any questions, please scan the QR code or contact us.

If there’s anything else we can do to make sure every interaction exceeds your expectations, please let us know!

[Personal Sign-Off]

[Sender]

 

9. Heartfelt Thank You Template

 

Dear [Client’s Name],

On behalf of everyone here at (company name), I wanted to extend a heartfelt thank you for being such a fantastic client, customer, partner, friend!

Please endorse us if you know anyone in your network who could benefit from our services. You can scan or share the QR code as shown below.

We couldn’t do what we do without customers like you who believe in our mission and values.

[Personal Sign-Off]

[Sender]

 

10. You’re Part of Our Journey Template

 

Hello [Client’s Name],

We just wanted to take a moment and say thank-you for being such an important part of our journey!

Your support has allowed us not only to grow but also to positively impact those around us – something that wouldn’t be possible without clients like yourself!

Should you know anyone who could benefit from our services, please consider recommending them to us by scanning this QR code or sharing our contact information.

[Personal Sign-Off]

[Sender]

 

11. We’re Grateful Template

 

Dear [Client’s Name],

We are grateful you chose us out of all the options available in the market!

Thank you so much for trusting us with all of your needs; clients like yourself keep pushing us forward!

We encourage you to recommend our services to anyone within your social circle who might benefit from what we have to offer. You can scan this QR code or use the contact information below.

[Personal Sign-Off]

[Sender]

 

12. You Mean the World Template

 

Hello [Client’s Name],

I just want to say thank you for choosing our company as your preferred service provider; it truly means the world to us!

Please consider recommending us to anyone you know who could benefit from our experience. You can reach us by scanning the QR code provided or using the contact details listed below.

We’re dedicated to providing only the best services and products to satisfy all of our client’s needs- so let us know if there’s anything else that could enhance your experience with us.

[Personal Sign-Off]

[Sender]

 

13. You’re a Driving Force Template

 

Dear [Client’s Name],

Your support has been a driving force behind our success over the years, and for that, we’re forever grateful!

We would appreciate it if you could recommend us to any contacts who may need our services. Please feel free to reach out to us by scanning the QR code displayed or using the contact information provided below.

Words can’t express how much it means to have someone like yourself believing in our mission and values- it encourages us daily.

[Personal Sign-Off]

[Sender]

 

14. Most Valued Customer Template

 

Hi [Client’s Name],

As one of our most valued customers, I wanted to take this opportunity to say thank you for choosing us as your go-to service provider.

We would be grateful for your recommendation if you know anyone who could benefit from our services. You can get in touch with us by scanning the QR code or utilizing the contact information provided.

Without clients like yourself who believe in what we do, none of this would be possible- so once again, thank you!

[Personal Sign-Off]

[Sender]

 

15. Big Thank You Template

 

Hey [Client’s Name],

From all of us here at (company), we want to say a big thank you for being such a fantastic client.

If any people in your network could benefit from our expertise, we would be honored if you referred them to us. To do so, simply scan the QR code or use the contact details mentioned below.

Your continuous support and loyalty are what keeps pushing us forward- so keep those referrals coming!

[Personal Sign-Off]

[Sender]

 

16. Quick Note Template

 

Dear [Client’s Name],

We just wanted to drop a quick note and express our gratitude for choosing (company) as your preferred vendor.

Your recommendations mean a lot to us! If you have any contacts that could benefit from our expertise, scan the QR code presented or use the contact details provided below to refer them to us.

Your business means everything, and it’s because of loyal clients like yourself that allow us to keep growing!

[Personal Sign-Off]

[Sender]

 

Turning Clients into Volunteer Marketers: The Power of Handwritten Notes

In today’s digital age, it’s easy to forget the impact of a simple handwritten note. Yet, in marketing, a personal touch can make all the difference. Writing thoughtful messages to your clients can turn them into enthusiastic advocates for your brand.

This article’s 16 amazing handwritten notes for turning clients into volunteer marketers are just a starting point. Whether you’re looking to thank a customer for their business or encourage them to spread the word about your products and services, a note here will help you do just that.

Remember, the key is to be genuine and authentic in your approach. Take the time to really connect with your clients on a personal level, and they’ll be more likely to share their positive experiences with others.

So why not give it a try? With a little effort and creativity, you’ll be amazed at how quickly you can turn your clients into volunteer marketers for your brand!