Update: November 19, 2022 Jesse Stein Jesse has founded, operated and sold multiple Internet-related ventures over the last 20 years. As the founder of Audience.co, he is passionate about combining digital excellence with direct handwritten mail to build lasting customer relationships.

9 Simple-to-Use Church Donation Letters for Continued Support [Free Templates]

church donation letter for continued support

Are you uncomfortable asking the church congregation for money for your church? Have you grown tired of brainstorming for church fundraising ideas? Does your fundraising department have trouble reaching out to businesses, companies, and large-scale donors in volume? No matter how uncomfortable you may feel about donation requests, without the funds coming from fundraising most churches would end up in financial dire straights. 

To remain open, a church must fundraise often and stand out from other requests for donations. It’s time to learn more about writing a church donation letter for continued support. 

First, let’s discuss more about WHY you want to send fundraising letters!

Why Send Church Donation Letters?

Why Send a Church Donation Letter for Continued Support?

Remain Top of Mind

When it comes to fundraising, a donation letter for church is a tried-and-true method for staying top of mind. By sending out regular communications, churches can keep their congregation and greater church community informed of their financial needs and how their donations are being used. 

Additionally, church donation letters can help to build a sense of community and encourage people to continue giving. For church leaders, staying top of mind is essential for sustaining a healthy financial future.

Shine Light on the Specific Need

Few things are more gratifying than giving to a church doing good work in the community. It’s even more gratifying when you know your church donation is going to a specific need. This is where church donation letters come in. 

By shining a light on the specific needs of a congregation, church donation letters help parishioners feel confident their hard-earned money is being put to good use. 

In addition, church donation letters help to build a sense of community by sharing the stories of those who have been helped by the church’s donations. As a result, church donation letters play an essential role in the life of any congregation.

Connect With People Outside of Church

Church donation letters are a great way for fundraisers to connect with people and businesses outside the congregation. By writing a church donation letter, you can explain your cause and ask for support. 

Donation letters can be sent to potential donors, businesses, or community organizations. They can also be posted on church bulletin boards or passed out during church events. Church donation letters provide an opportunity to reach out to those who may not be familiar with your church or its mission. 

Also, church donation letters give donors a way to show their support for your church and its causes. By writing a church donation letter, you can connect with potential donors and ensure your church has the resources it needs to continue its mission.

Tips for Writing Church Donation Letters

Tips for Writing a Church Donation Letter

Use the Recipient’s First Name

There are many church fundraising letters that go out each year and every one of them is vying for the attention of the potential donor. So, how do you make yours stand out? By personalizing notes, of course! 

Addressing the letter to the potential donor by their first name is a great way to start. It immediately draws them in and shows you’re not just treating them like a name on a piece of paper. Instead, you’re taking the time to connect with them on a personal level. 

This can be the difference between your church donation letter getting lost in the shuffle or becoming someone’s top priority. 

Begin with a Motivational Message

When writing a church donation letter, it’s important to start with a motivational message. Donors need to know their continued support is essential to the church’s ability to function.

A church donation letter should therefore include a message of appreciation for past support and a plea for continued assistance. It should also include specific examples of how the church has used donations in the past and how those funds have made a positive impact. 

By including these elements, church leaders can ensure their donation letters are both compelling and effective.

Keep the Letter Concise and To the Point

It can be tempting to write a donation letter that is long-winded and full of flowery language. However, it’s important to remember your donors are busy people who may not have the time or patience to wade through a lengthy letter. Instead, you should aim to keep your letters short, concise, and to the point.

Give People Options to Donate

Giving donors multiple options for donating is always the best policy. Some churchgoers may prefer to tithe electronically, while others may prefer to give cash or checks. Some may even be willing to donate stocks or other assets. 

By giving donors a variety of options, you make it easy for them to support your church in whatever way is most convenient for them. Additionally, offering multiple donation options shows you value your church members’ input and you’re willing to work with them to make giving as easy and stress-free as possible. Ultimately, giving donors multiple options is a win-win for everyone involved.

Share Alternative Ways to Help

There are many ways to support a church even if donors are unable to make a financial contribution. Donors can help by volunteering time or talents to the church. For example, they could help with the children’s ministry, serve on a committee, or teach a Sunday school class. By giving time and talents, donors can help the church in a variety of ways. 

Donors can also help to promote the church through word-of-mouth by telling friends and family about the church and its programs. By taking an active role in promoting and supporting the church, donors can make a difference even if they are unable to contribute financially at this time.

Add a Link to Your Donation Page

When potential donors receive a donation letter, it should include a link to the church’s donation page online. This will provide them with an easy way to donate and ensure their donation goes directly to the church. 

Additionally, adding a link shows the church is committed to transparency and providing its members with easy ways to support. Ultimately, including a link to the church’s donation page is a good way to encourage generosity.

Types of Church Donation Letters

Types of Church Donation Letter

Donor Recognition

A donor recognition letter is a simple but powerful way to show your appreciation for someone’s generous gift. Just a few well-chosen words can make a big impact, and let the donor know their support is making a difference. 

Church donation letters are an excellent way to stay in touch with donors and keep them updated on how their contributions are being used. It’s also an opportunity to ask for continued support. 

By taking the time to write a personal note, you can show your donors you value their partnership and appreciate their ongoing investment in your church’s ministry.

Requesting Donations

A church donation request letter is a letter sent to church members or other potential donors, asking for their financial support. The letter should explain the need for donations and how the money will be used. 

It should also include a call to action, asking the reader to make a donation. Church donation request letters can be an effective way to raise funds for a variety of needs, from church building repairs to missionary work. 

An effective church donation request letter is clear, concise, and persuasive. We want to convince the reader that their donation matters and their support is important.

Special Event Fundraising

Special event fundraising is a great way to get the community involved in supporting your church. By hosting a church-wide event, you can raise money for operations and outreach programs while also increasing awareness of your church in the local community. There are a number of ways to approach requesting donations for special event fundraising, but one of the most effective is to send out church donation letters to members and non-members alike. 

In these letters, you can explain the purpose of the event and how the proceeds will be used to support the church or community. You can also encourage continued support by providing information on how to make donations online or by mail. 

By taking this proactive approach, you can ensure your church receives the financial support it needs to continue its vital work in the community.

Church Donation Letter Templates

Church Donation Letter Templates: Samples

Donor Recognition

Hello FIRST_NAME!

Thank you for your donation to St. John’s Church. We truly appreciate your support!

If you’re ever in the neighborhood, please stop by and say hello. We would love to thank you in person for your generosity.

Blessings,

YOUR_NAME

Contact Information

_____

Dear FIRST_NAME,

Thank you so much for your donation to our church! Your generosity helps us continue our work of serving the community.

Your donation makes a real difference in the lives of those who need it most. We’re grateful for your support!

Sincerely,

YOUR_NAME

Contact Information

_____

Hi FIRST_NAME,

Thank you so much for your donation to the church. It’s people like you who make it possible for us to do God’s work here on Earth.

Your support means a lot to us, and we appreciate everything you’ve done to help us out. We’re looking forward to continuing our work together in the future.

Thanks again,

YOUR_NAME

Contact Information

Request a Donation

Hi FIRST_NAME,

Here’s hoping everything is well with you. I’m writing to ask for your help with a very important matter.

St. John’s Church is in need of donations to help us continue our work in the community. We provide meals and shelter to the homeless, we offer religious education classes, after-school programs, and more.

Your donation will go towards helping us keep these services free for those who need them the most.

If you can make a donation, please visit our website and click on the Donate Now button. Any amount would be greatly appreciated.

Thank you for your time, and may God bless you abundantly.

Sincerely,

YOUR_NAME

Contact Information

_____

Hello FIRST_NAME,

My sincere hope is this letter finds you well. I’m writing to request a donation to help out St John’s Church. We’re in desperate need of funds to continue our work here in the community.

Your donation will go towards helping us with vital tasks such as repairing the roof and keeping the heating on during winter. With your help, we can keep the church running and provide a place of worship for those who need it.

If you can make a donation, please send it to our PayPal account at paypal@stjohnschurch.org. Alternatively, you can donate on our website at StJohnsChurch.org.

Thank you,

YOUR_NAME

Contact Information

_____

Dear FIRST_NAME,

Hope you’re having a good day. My name is Fr. John and I’m the pastor at St. John’s Church. We’re a small church located in the heart of downtown, and we rely on donations from our parishioners to keep our doors open.

Unfortunately, we have been experiencing hard times recently and our budget is tight. We’re reaching out to the community for help. If you could find it in your heart to make a donation to St. John’s Church, it would be greatly appreciated.

Thank you for your time, and may God bless you.

YOUR_NAME

Contact Information

Special Event Fundraising

Hi FIRST_NAME,

Greetings! I hope you’re well. We’re writing to ask for a donation to help support our church.

As you may know, we’re hosting a special event in the near future and we could really use your help to make it a success. Your donation would go towards helping us cover the costs associated with the event.

If you’re able to donate, please visit our website and click on the “Donate” button. We appreciate your support!

Sincerely,

YOUR_NAME

Contact Information

_____

Hi FIRST_NAME,

St. John’s Church is hosting a special event in the near future and we’re requesting donations from our parishioners and community to help raise funds. We would be very grateful if you could contribute to our cause.

Any donation, no matter how small, would be greatly appreciated! If you can make a contribution, please visit our website and click the Donate Here button. Thank you in advance for your generosity!

Sincerely,

YOUR_NAME

Contact Information

_____

Hello FIRST_NAME!

You’re in good spirits, I hope. My name is YOUR_NAME and I’m the pastor of St. John’s Church. We’re a church in the heart of downtown requesting donations to raise money for a special event.

We’re reaching out to our community for help, and we would be honored if you could contribute. Your donation, no matter how large or small, will help us reach our fundraising goal and make this event a success!

If you can donate, please visit our website and follow the instructions. We appreciate your support!

Sincerely,

YOUR_NAME

Contact Information

Recap of Church Donation Letters

Recap of Church Donation Letters for Continued Support

Fundraising is the backbone of any non-profit organization. For the church, one of the most effective means of gathering donations is by using church donation letters for continued support. These letters need to be personalized. They need to form a bond with the potential donors that’s strong enough to move them to donate. 

Feel free to use these templates as-is, or edit them as needed. If you’re looking for the best in church donation letters, check out handwritten notes for fundraising.