Jesse Stein

I hope you enjoy reading this blog post. If you want our handwritten notes to drive more sales for you, click here.

As a real estate agent, you know the importance of staying in touch with your clients. But sometimes, developing new and exciting ways to keep in touch can be hard. That is where note templates for real estate agents come in! They are a great way to reach out, make a connection and bolster real estate success.

With these 22 real estate templates for free, you will have a variety of messages to choose from, so you can always stay top-of-mind with your clients. And best of all, they are all customizable, so you can make them personal for each individual client. So why not try out some handwritten notes today? Your clients will appreciate the extra effort, and you may score some more business as a result!

As Brian Buffini said, “Nothing in my career took less time, cost less money, and produced bigger results than notes.”

Real Estate Templates Between Listing Agent & Seller

handwritten note between listing agent and seller

Handwritten cards between the listing agent and seller are important because they document key discussions and decisions made during the transaction.

For example, a handwritten note templates for realtors might remind the seller that they agreed to pay for a home inspection, or it might confirm that the listing agent discussed how the sale will be handled concerning capital gains taxes. 

However, one of the best ways to use personalized handwritten notes between agent and seller is for an after-close message. 

It is no secret that real estate agents are busy people. Between showing houses, writing offers, and negotiating contracts, there is not always a lot of time for hand-written notes. That is why we have put together a few templates that you can use to make your notes look professional.

Template #1

Hi [client’s first name],

You sold your home. Congratulations! I have enjoyed working with you very much. The trust you placed in me for the sale of your home is greatly appreciated, and I am truly honored. 

You are welcome to continue to utilize my services, so please feel free to give me a call if there is anything I can help you with.

Thank you,

[signature & contact information]

Template #2

Hi [client’s first name], 

I would like to congratulate you again on your successful sale! It has been a pleasure working with you during this time.

I wanted to thank you again for allowing me to help you through this process. I hope you keep me in mind for any future endeavors. In the meantime, do not be a stranger!

Best wishes,

[signature & contact information]

Template #3

Hi [client’s first name],

Thanks for trusting me and allowing me to help you sell your home! My heartfelt thanks go out to you. You are about to embark on a whole new chapter in your life. I wish you all the best. 

I am happy to assist you, your family and friends with any real estate questions even though your home has sold! 

Thank you!

[signature & contact information]

Real Estate Templates Between Buyer’s Agent & Buyer

between buyers agent and buyers

A handwritten note is a nice gesture that can help to solidify a personal relationship with a real estate client. It shows that real estate agents care about their sphere of influence and value the business they have brought in because it shows client appreciation. 

Additionally, it may make the client more likely to refer friends or family members to the realtor in the future.

If you are in the world of real estate, you know that handwritten notes can go a long way in cementing relationships with clients. But sometimes it is hard to know what to say in a note. These templates will help you get started!

Template #4

Dear [client’s first name],

Taking this opportunity to let you know how delighted I am that we have found a home for you and [partner’s name]. The best part of my job is seeing the happiness on your faces at closing. I hope you will be satisfied with this home for many years to come. Your satisfaction truly makes all the effort worthwhile.

As your real estate expert, I will be available to you from now on. You are welcome to call or text anytime to ask questions about the market, regardless of how silly they may sound.


[signature & contact information]

Template #5

Dear [client’s first name],

Congratulations once again! My sincere congratulations go to you on your successful purchase.

The experience of working with you and getting to know you have been pleasant. No matter what, I am always here to help and answer your questions.

Until we meet again, let’s keep in touch as you embark on a new adventure in life.

Best wishes,

[signature & contact information]

Template #6

Hi [client’s first name], 

Your home is beautiful! Congratulations! You will have the opportunity to make many many memories to remember for years to come. 

Your trust in me has been greatly appreciated. My goal was to ensure that this process was as straightforward as possible for you. We both know buying a home is not an easy task. But more importantly, I have enjoyed getting to know you.

Please let me know how things go as you start this next chapter of homeownership. I would be happy to assist you in any way possible. 

Best wishes,

[signature & contact information]

Template #7

Dear [client’s first name],

The opportunity to help you find your dream home was an honor! Wishing you a smooth transition and that your new home fulfills all your expectations. 

If you have any questions about what I can do for you or your family and friends, please do not hesitate to call me! 

Thank you!

[signature & contact information]

Template #8

Dear [client’s first name],

Thank you so very much for allowing me to assist you in finding your new home! Creating memories in this home will be a joy for you and your family in the years to come.

If you, your family or friends need any help with real estate in the future, I would be glad to help.

I am looking forward to staying in touch with you as you settle into your beautiful property.


[signature & contact information]

Real Estate Templates From Buyer’s Agent After Stressful Close

from buyers agent after stressful close

It is often said that the best way to combat stress is through acts of kindness. What better way to show someone that you care than by taking the time to write them a handwritten note? 

After a stressful close, your real estate agent may want to let you know that they appreciate your business and that they are glad to have been able to help. A kind gesture like this can go a long way in making someone feel appreciated and supported.

If you are like most real estate agents, you are always looking for ways to stay top-of-mind with your clients. And what better way to do that than by sending them handwritten notes?

Not sure where to start? No problem! We have created some templates for you to use. 

Template #9

Hi [client’s first name],

Please allow me to thank you for selecting me over all other agents in [your area]. We had a blast guiding you through this deal, even though [a stressful event during the process] tried to get in the way.

We should grab a bite to eat once you are settled in.

Your new home is beautiful and I wish you the best of luck!

[signature & contact information]

Real Estate Templates Buyer’s Agent to Buyer After a Fantastic Deal

buyers agent to buyer after a fantastic deal

A handwritten note or business thank you card is a personal, thoughtful way to show your appreciation to a buyer who has just completed a fantastic deal with you. It is also a great way to start building a relationship with that buyer – one that could lead to more deals down the road.

There is nothing quite like receiving a personalized note in the mail. And if you can make your buyer feel appreciated, they are much more likely to work with you again in the future.

There are a lot of things that go into being a successful real estate agent, but one thing that is often overlooked is the importance of handwritten notes. 

Although it may seem like something small, taking the time to write a handwritten note can really make a difference in your business. So if you are looking for some templates to help get you started, you have come to the right place!

Template #10

Hey [client’s first name],

Firstly, I would like to congratulate you on landing such a fantastic deal! Though I would like to claim all the credit for this transaction, sometimes the real estate gods simply smile upon you. The house will be a happy place for you, your family and friends for a long time.

You can call or text me anytime for advice about real estate or to just talk about the market.


[signature & contact information]

Agent to Former Client After Referral

agent to former client after referral

A handwritten thank you note is a personal, memorable gesture that shows your client appreciation. It also helps to strengthen the relationship between the realtor and the referrer. Thank you notes are a lost art, so they really stand out and make an impression.

In this digital age, a handwritten note can still make a big impact, according to Tidewater Mortgage. Especially in the real estate world, a heartfelt message can help seal the deal and win you that new client. So why not take advantage of some easy-to-use handwritten note templates?

Template #11

Hi [former client’s first name],

Thank you so much for referring [name of the referral] to me. During our long phone call yesterday, they expressed excitement about starting the house-hunting process.

You should come over for lunch next time you are in the area. On me, of course!

Once again, thank you.

[signature & contact information]

Template #12

Hey [former client’s first name],

It is a pleasure to receive your referral. Thank you very much! Your consideration is highly appreciated. I assure you that I will deliver excellent service. 

Feel free to contact me if you have any questions about buying or selling a home.

[signature & contact information]

Real Estate Templates Happy Housiversary

happy housiversary

There are a few reasons why a real estate agent might send a happy housiversary handwritten note.

Maybe they want to stay in touch and stay top of mind. Maybe they hope to be remembered when the homeowner is ready to sell or buy again. Or maybe they just want to keep up good relations with the homeowners! A handwritten note is a personal touch that can make a big difference.

Have you ever wished there was an easier way to write handwritten notes to your clients? Or maybe you been looking for a way to add a personal touch to your marketing materials? Whatever the case, we have got you covered. 

Below, you will find a selection of handwritten note templates specifically designed for real estate agents. So why not give them a try? Your clients will appreciate the effort, and you may just see an increase in business.

Template #13 (1-month)

Hey [client’s first name],

Congratulations on your one-month anniversary of moving into your new home! I hope you have enjoyed a month full of happy memories. You can reach me at any time with any questions you have!

All the best,

[signature & contact information]

Template #14 (3-months)

Hi [client’s first name],

Thank you so much for being such a fantastic client! It has been an honor to work with you and help you find your perfect home. I am excited to continue helping you in the years ahead.

In celebration of our 3-month anniversary, I wanted to send you this handwritten note. I appreciate you for being part of the team, and for making this such a great experience.

All the best,

[signature & contact information]

Template #15 (6-months)

Dear [client’s first name], 

Happy 6-month anniversary! Working with you has been a pleasure and I am so happy to have been a part of your home buying process. I hope you have enjoyed your time in the new home and that it has been everything you hoped for. 

As always, if there is anything we can do to help or if you have any questions please do not hesitate to reach out. 

Take care and best wishes for the future!

[signature & contact information]

Template #16 (12 months)

Hi [client’s first name],

You have been in your new house for ONE YEAR! Congratulations and happy housiversary!

Your new home will no doubt provide many wonderful adventures for you and your family.

As your home buying agent, I was delighted to help you and look forward to doing so again. Feel free to contact me if you have any questions about buying or selling a home. It would be an honor to serve you!

Once again, congratulations!

[signature & contact information]

Real Estate Templates After Signing With an Agent (Buyer)

after signing with an agent buyer

A handwritten note is a personal gesture that builds rapport. It also helps to differentiate you from the competition and can leave a lasting impression. Most agents these days rely heavily on technology, so sending a handwritten note can help you stand out in a positive way. 

Looking for a quick and easy way to send handwritten notes to your clients? Check out these free templates, perfect for real estate agents! You will be sure to make a great impression with your clients!

Template #17

Dear [new client’s first name],

I am looking forward to working with you. You can count on me to find you the home that fits your needs at a price you will like.

Count on me to make the buying process a successful one for you, and to answer any questions you might have. Contact me at any time. I am here to help.

Best wishes!

[signature & contact information]

Template #18

Hi [new client’s first name], 

Thank you for entrusting me with finding your new home!

In my attempt to answer your questions, I hope I have covered everything. The budget meeting can be scheduled when you are available. I will look for some excellent options for you after I know what you are wanting in a new home.

I am looking forward to learning more about you during this process. If you have any questions or concerns, do not hesitate to contact me. 

Best wishes,

[signature & contact information]

Real Estate Templates After Signing With an Agent (Listing)

after signing with an agent listing

Is it important for listing agents to send handwritten notes to new clients? Yes! A handwritten note is a personal way to connect and show that you are invested in building a relationship with them. It exhibits much-needed client appreciation.

Are you looking for a little help when it comes to writing handwritten notes? If so, you are in luck! We have created some templates that you can use as a starting point. 

Template #19

Hi [new client’s first name], 

Hope you are enjoying your day so far! Having the opportunity to work together on selling your house is exciting for me. 

It has been a privilege working with you through this process. Thank you for choosing me. Getting to know you has been a pleasure. 

Do not hesitate to contact me with any questions!

Talk soon!

[signature & contact information]

Real Estate Templates After Losing a Listing to Another Agent

after losing a listing to another agent

When you lose a listing to another agent, it can be tough to know what to say to the seller. You may feel like you need to offer an explanation or an apology, but sometimes the best thing you can do is simply send a handwritten note thanking them for their time and expressing your hope that they will find the perfect home with the next agent. 

This gesture will show the seller that you respect their decision and that you are still interested in helping them find their dream home. Plus, it is a great way to stay in touch and keep your name top of mind.

Do you ever find yourself struggling for the right words to say in a handwritten note? Are you looking for some fresh ideas to help you stand out from the competition? 

Here is a collection of professional handwritten note templates you can use as inspiration. So dive in and take a look – we bet you will find something that suits your needs!

Template #20

Dear [first name],

It was my pleasure to meet with you, and I wish to thank you for considering my services.

As much as I regret that we cannot work together right now, my best wishes go out to you as you move forward to sell your home.

Please stay in touch! Whether you are buying or selling in [your area], I am happy to answer any questions you have.

Best wishes,

[signature & contact information]

Real Estate Templates First Time Meeting Potential Clients

first time meeting potential clients

As Forbes puts it, communication is key for success in real estate. In addition to any other form of communication, many real estate agents choose to send a handwritten note after meeting a potential client for the first time. By handwriting a note, you can introduce yourself and your company in a personal way and create a memorable impression.

As a real estate agent, you know that a handwritten note can make a world of difference when meeting a new client. But what do you write in that note? Here are some templates to help get you started! 

Template #21

Hi [potential client’s first name], 

The last time we met, it was a pleasure to get to know you a little better. Hopefully, I answered all of your concerns and questions!

I look forward to continuing to work with you on selling this property. It is my goal is to create a hassle-free experience by offering exceptional services like prepping your home, creating dynamic listings, and screening offers carefully to ensure you receive top dollar.

Looking forward to speaking soon. 

Yours truly,

[signature & contact information]

Handwritten Note to Potential Buyers

handwritten note to potential buyers

When it comes to real estate, we all know that the devil is in the details. And if you are hoping to snag yourself a new property, it is important to put your best foot forward with potential buyers. 

That is why many agents take the time to handwrite notes thanking them for their interest and reiterating how much they would love to work with them, according to Kyle Handy. It is a small touch, but it can make all the difference when trying to close a sale. 

Template #22

Hi [potential buyer’s first name], 

Thank you very much for the opportunity to meet you and learn a little bit about you on [day of the week].

As a result of your consideration, I would like to extend my thanks and further assure you of my capabilities. It is my intention to make your home buying experience as effortless and enjoyable as possible by narrowing down all the available housing options for you. 

Please know that I am here to assist you in making this decision, as I understand how important it is for you. 

Talk to you soon.

[signature & contact information]

​​Handwritten notes for real estate agents are a personal and memorable way to stay in touch with your clients. They show that you care about them long after the sale is final, building trust, mutual respect and a foundation for future referrals. Have you ever sent or received a handwritten note from a real estate agent? What was your reaction?

Want more? Check out our 5-Note Nurture Sequence for strengthening relationships.

Real Estate Marketing FAQs

What do you say in a thank you note for real estate?

When expressing appreciation to a real estate client, it is vital to communicate in a professional and gracious manner. Here are some tips to keep in mind while crafting a thank-you note:

Begin with gratitude: Begin the note by expressing sincere appreciation for the opportunity to work with the client. You may want to mention specific aspects of the transaction that you found particularly enjoyable or memorable.

Mention client’s contribution: Thank the client for their collaboration throughout the process, highlighting their contribution to the successful outcome. You could mention how their cooperation, patience, or attention to detail made a difference.

Reinforce future business: If you are interested in conducting future business with the client, it is a good idea to express your willingness to work together again. This helps to strengthen the relationship and maintain a positive rapport.

Close with appreciation: End the note with a warm and sincere closing, such as “Thank you again for choosing me as your real estate professional” or “It was a pleasure working with you, and I look forward to staying in touch.

How do you introduce yourself as a real estate agent in a letter?

When introducing yourself as a real estate agent in a letter, it is crucial to make a strong first impression and convey professionalism. Here are some tips to help you craft an effective introduction:

Use a professional salutation: Begin the letter with a formal salutation, such as “Dear [Client’s Name],” or “Dear Sir/Madam,” depending on the level of familiarity with the recipient.

Briefly introduce yourself: Introduce yourself and your role as a real estate agent, providing your name and a brief overview of your experience and credentials. Highlight your specialties or areas of expertise, such as residential or commercial real estate.

Describe your services: Give a brief overview of the services you offer, such as property management, property valuation, or real estate brokerage. Be sure to highlight the benefits of working with you, such as your market knowledge, negotiation skills, and commitment to customer satisfaction.

Invite further communication: Close the letter by inviting the recipient to contact you with any questions or to schedule a meeting. Provide your contact information, including your phone number, email, and website, so they can easily reach you.

How do you write the perfect thank you letter after closing the sale?

As a real estate agent, writing a thank-you letter after closing a sale is an important way to show your clients that you appreciate their business and value their trust. To write a perfect thank you letter, consider the following tips:

Be timely: Send the thank you letter as soon as possible after closing the sale while the transaction is still fresh in the client’s mind. This shows that you are organized and efficient and prioritize your client’s needs.

Be specific: Include details about the transaction demonstrating your knowledge and expertise. This could include information about the property, the negotiation process, or any unique challenges that were overcome.

Be personal: Take the time to make a personal connection with the client by acknowledging their specific needs and preferences. For example, you could mention how the property’s location or features align with their lifestyle or interests.

Be memorable: Use the thank you letter to differentiate yourself from other real estate agents. Consider including a small gift or token of appreciation, such as a personalized keychain or local specialty food item.

Be future-oriented: Use the thank you letter to set the stage for future business opportunities. Mention your availability for future real estate needs the client may have and express your eagerness to work with them again.