Jesse Stein

I hope you enjoy reading this blog post. If you want our handwritten notes to drive more sales for you, click here.

We’ve compiled 8 effective Must-Use Handwritten Note Examples to help you collect overdue invoices. Utilizing these templates when sending out your note campaign can produce great results and strengthen the bond between note recipient and sender.

Before sharing the templates with you, we want to share a few tips we have discovered from sending handwritten notes on behalf of thousands of clients. By using these tricks, you can be sure your handwritten note campaigns will be successful and effective. Not to mention, they help businesses collect on overdue invoices more easily and with less friction from customers.

Essential Tips Encouraging Customers to Collect on Overdue Invoices

Here are some valuable tips and advice to help you compose the perfect message to collect on overdue invoices. Let’s look at these tips and see how we can make them work for you!

  • After sending a handwritten note, follow up with an email one week later. Provide more details and facts to give the communication higher semantic richness. This will ensure your customer understands the importance of payment and encourages them to take action.
  • Social media is an excellent platform for deepening connections with customers who receive handwritten notes. Follow up after sending the note with a personal message on the customer’s social media channels. This will help you establish and maintain a meaningful relationship that can lead to increased trust and loyalty between you and the customer.
  • Following up on handwritten notes with an outbound phone call (laws permitting) is essential. Ensure your call is rich in detail and facts so the customer understands the importance of payment. With this approach, you are more likely to foster trust, loyalty, and ultimately achieve payment.
  • Take advantage of retargeting note recipients with online ads. This technique can effectively remind them of your brand and potentially lead to a conversion. Retargeting can optimize your advertising spending and increase your chances of converting leads into paying customers.
  • Make your handwritten note stand out by sending it in a bi-fold card. This will ensure your customers can easily display the note in a prominent place, such as their refrigerator or desk. Doing so will increase the likelihood your customer will take notice of your message and pay their overdue invoice.
  • Adding a unique twist to your handwritten note can help it stand out among other traditional mail. Positioning the stamp slightly crooked will create an aesthetically pleasing look and attract more attention. This increased engagement will ensure your message is taken seriously and encourage overdue invoice payment.
  • Unlock the Power of a Big Template Library. Take advantage of working with a company that has an extensive template library. This will ensure you have access to a wide variety of materials, from handwritten notes to bi-fold cards and more.
  • Ensure Handwritten Notes Use Authentic Writing Instruments. When sending handwritten notes, it is crucial to ensure the writing instruments used are authentic. If you use robots for handwriting, make sure to confirm they are using real pens. Authentic writing will ensure your message stands out and encourage payment of overdue invoices.
  • Follow-Up Systems are Vital for Successful Outreach. When using a company for your handwritten notes, it is essential to check that they have a reliable follow-up system. This will ensure you remain connected to your customers and increase the likelihood of payment.
  • Handwritten Notes Should be a Cornerstone of Your Multi-Channel Marketing Strategy. When crafting your multi-channel marketing strategy, make sure to include handwritten notes in the mix. Writing with more details and facts can add further context to your message and encourage customers to take action.
  • Use Blue Pens for Handwritten Notes. Writing with a blue pen adds a personal and authentic touch to your notes and ensures they stand out from the crowd. This increased engagement will help ensure your message is taken seriously for the payment of overdue invoices.
  • Keep Communications Relevant and Focused. When communicating with customers, it is vital to ensure messages are relevant and focused. Sending up to one note per month is a great way to avoid bombarding customers while ensuring they understand payment’s importance.
  • Utilize QR Codes for Increased Engagement. Include a QR code on each note to increase engagement. Doing so will foster trust and loyalty while encouraging payment of overdue invoices. Utilizing QR codes in your outreach strategy allows customers to access information related to their overdue invoices, thus making it easier to collect.

8 Handwritten Note Examples to Collect On Overdue Invoices

It’s always a challenge when it comes to time to collect on overdue invoices, but with the right approach, it can be done.

Here are 8 creative and effective handwritten notes you can use to collect overdue invoices. Without further ado, let’s take a look at these powerful examples!

1. Friendly Reminder: Invoice Overdue

Dear [Name],

I hope this hasn’t slipped your mind – Invoice #[Invoice Number] is now past its due date. 

We understand that because life tends to get busy, things can get overlooked from time to time. That’s why we’re here to help – if you need any assistance or would like to talk about alternative payment options, don’t hesitate to contact us!

Let’s make sure this invoice is paid – thanks in advance for taking care of it right away.

Kind regards,

[Your Name]

 

 

2. Overdue Invoice Alert

Dear [Name],

I wanted to follow up on my previous note regarding Invoice #[Invoice Number], which remains unpaid. Timely payments are crucial to maintaining the quality of our services and supporting our business.

If any issue prevents payment, please let us know immediately so we can address it. Your cooperation in settling this invoice promptly is greatly appreciated.

Sincerely,

[Your Name]

[Your Company]

 

 

3. Urgent: Invoice Payment Overdue

Dear [Name],

I must express my concern regarding the continued non-payment of Invoice #[Invoice Number]. As a small business, we rely on timely payments to maintain operations and fulfill our commitments.

Please treat this matter as urgent and remit payment immediately. If you’re facing difficulties, we urge you to contact us to discuss possible solutions.

Thank you for your understanding.

Best regards,

[Your Name]

[Your Company]

 

 

4. Immediate Action Required: Unpaid Invoice

Dear [Name],

This note serves as a final reminder for the overdue payment of Invoice #[Invoice Number]. We are still waiting to receive a response or payment from you, which has become increasingly concerning.

We kindly request that you resolve this matter immediately. If you fail to do so, we will have no choice but to take further action to recover the outstanding amount.

Please contact us to discuss payment options.

Sincerely,

[Your Name]

[Your Company]

 

 

5. Notice of Late Payment Fees: Invoice

Dear [Name],

We regret to inform you that due to the continued non-payment of Invoice #[Invoice Number], late payment fees have been added to the outstanding balance. We understand situations arise, but our business relies on timely payments.

Please review the updated invoice and make the necessary payment promptly. Time is of the essence – if you require any assistance or have questions, please don’t hesitate to get in touch with us now.

Thank you for your cooperation.

Best regards,

[Your Name]

[Your Company]

 

 

6. Payment Plan Offer for Overdue Invoice

Dear [Name],

We understand financial difficulties may be affecting your ability to pay Invoice #[Invoice Number]. To assist you, we are willing to offer a payment plan tailored to your situation.

Please contact us as soon as possible to discuss and finalize the details of this payment plan. We hope to find a solution that works for both parties.

Sincerely,

[Your Name]

[Your Company]

 

 

7. Last Chance to Settle Overdue Invoice

Dear [Name],

This is your final opportunity to settle Invoice #[Invoice Number] before we resort to more serious measures. We have made multiple attempts to contact you and resolve this matter amicably.

If we do not receive payment or hear from you within [number of days], we will have no choice but to take further action, which may include legal proceedings.

Please treat this matter with the utmost urgency.

Yours sincerely,

[Your Name]

[Your Company]

 

 

8. Legal Notice: Overdue Invoice

Dear [Name],

Despite numerous reminders, Invoice #[Invoice Number] remains unpaid, and this has compelled us to consider taking legal action to recover the outstanding amount. We have always aimed to maintain a healthy business relationship, but your non-payment has left us with no other options.

This is a final notice, giving you [number of days] to settle the outstanding invoice. If we do not receive the payment within the specified timeframe, we will initiate legal proceedings to recover the debt.

We sincerely hope it does not come to that and urge you to resolve this matter promptly. Please contact us to discuss any concerns or make payment arrangements.

Respectfully,

[Your Name]

[Your Company]

 

 

Handwritten notes are a special way to connect with customers in marketing, helping to create a personal bond. By using handwritten note templates, businesses can quickly make personalized messages that are different from other kinds of communication.

Using these notes carefully when talking to customers is essential, so you don’t miss chances or seem too pushy. When done right, handwritten notes can help you collect on overdue invoices so your business gets the money it deserves.