Jesse Stein

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In a world where we are constantly inundated with electronic communication, it can be easy to forget the power of a handwritten note for employee appreciation. Whether you’re sending a thank you for a job well done or simply want to show your employees that you appreciate them, writing out a handwritten note can make all the difference.

While an email or text message is often seen as impersonal and can be easily ignored, a handwritten note shows that you took the time to write down your thoughts specifically for that person. It’s a small gesture that can go a long way in making your employees feel appreciated.

Not sure what to say? Here are 4 potent handwritten notes for employee appreciation.

Recognize Work Achievement

Employee appreciation and recognition of work achievements are integral parts of creating a successful workplace.

When employers take the time to recognize hard work, dedication, and successes with handwritten note for employee appreciation or other forms of acknowledgment, it encourages employees to continue working towards organizational goals while creating an atmosphere of positivity and accomplishment.

Being appreciated boosts not only job satisfaction but also motivates workers. Ensuring employees are aware of their accomplishments helps create a sense of purpose, which can lead to greater employee engagement, loyalty, and productivity.

By taking the time to celebrate achievements, employers can unlock higher levels of employee performance that will benefit teams in years to come.


1. Outstanding Achievement Recognition

Dear [Name],

We are thrilled to recognize your recent work achievement on the [specific project/task]. Your dedication, creativity, and professionalism have significantly contributed to our company’s success and set a high benchmark for your colleagues.

Your efforts have not only helped achieve targets but also improved team morale, making you a true asset. As a token of appreciation, we’re pleased to present a [reward, e.g., bonus, gift card, or extra vacation day].

Congratulations on your well-deserved achievement, and thank you for your unwavering commitment.

Warm Regards,

[Your Name]
[Your Title]
[Company Name]



Pro Tip: Handwritten notes should be written in blue ink with a high-quality rolling ball gel pen. This will provide an unmistakably human touch and eliminate any doubt in the recipient’s mind as to the authenticity of the handwriting. Ensure that the pen delivers even, consistent lines for the best results.

Recognize Work Anniversary

Employers should recognize the work anniversaries of their employees as a mark of appreciation for their hard work and dedication to the organization. A handwritten note for employee appreciation expressing genuine gratitude for their time and effort can go a long way in boosting employee morale, which will have meaningful benefits for their team and the organization as a whole. 

Showing recognition for the employee’s commitment to the company over an extended period of time is an effective way of cultivating loyalty, promoting higher job satisfaction, increasing employee retention, and developing stronger working relationships with one another. 

Therefore, handwritten note templates created by employers recognizing an employee’s tenure with the organization is one surefire way to demonstrate tangible appreciation for all they have accomplished.


2. Work Anniversary Celebration

Dear [Name],

Congratulations on your [X years] anniversary with [Company Name]! We appreciate your dedication, commitment, and valuable contributions that have played a crucial role in our success.

Your hard work, positive attitude, and team-oriented mindset have shaped our thriving work environment, benefiting both colleagues and the company. To express our appreciation, we’re delighted to offer a [reward, such as a bonus, gift card, or additional vacation day].

We look forward to celebrating more milestones together in the future.

Thank you for your unwavering loyalty to [Company Name], and congratulations on your work anniversary!

Best Regards,

[Your Name]

[Your Title]

[Company Name]



Pro Tip: Handwritten note campaigns can be an effective way to maximize return on investment. Complementing them with other channels such as SEO, email, social media, YouTube, and ads on Facebook, Instagram, TikTok, and LinkedIn can further enhance the effectiveness of your efforts.

Recognize Work Ethic

Employers should recognize and celebrate their employees’ work ethic because it reinforces positive behavior and fosters productivity and a fruitful work environment.

Writing handwritten notes for employee appreciation is an excellent way for managers to express gratitude in meaningful ways that show the workers their efforts have been noticed.

Templates are available online to make this task more accessible, but handwritten notes are often more impactful because the employer personally wrote them. Through these acts of employee recognition, businesses can increase motivation, build trust, and maintain morale among their staff.


3. Recognizing Your Exemplary Work Ethic

Dear [Name],

We commend your exceptional work ethic, dedication, and resilience, significantly contributing to [Company Name]’s success. Your unwavering commitment to excellence and positive attitude have inspired your colleagues and fostered a high-performance culture.

Your strong collaboration skills and ability to tackle challenges head-on have helped us achieve our goals, making you a valuable asset. It is with great appreciation that we offer you a [reward, such as a bonus, gift card, or additional vacation day] for your efforts.

Thank you for setting an outstanding example and continuing dedication to [Company Name]. Keep up the excellent work!

Warm Regards,

[Your Name]
[Your Title]
[Company Name]



Pro Tip: To make your handwritten notes more unique, include at least two merge variables such as first name, product name, and local neighborhood/town/city. Customizing your template with such details will help add a personal touch to each note.

Recognize Helping Out

Employers should always recognize their employees and show appreciation for helping out above and beyond their primary job duties. A handwritten note for employee appreciation is an effective and easy way to recognize an employee’s hard work and demonstrate that the employer values their contributions.

Whether it’s a simple “thank you” email, a handwritten card, or an employee celebration, these tokens of gratitude can go a long way in boosting morale and keeping employees feeling more engaged with their jobs. As such, employers should use handwritten notes for employee appreciation to recognize their employees’ achievements easily.

By showing appreciation for hard work through employee recognition, employers can create a positive company culture and foster high employee engagement.


4. Gratitude for Support in Challenging Times

Dear [Name],

We deeply appreciate your unwavering support and assistance during our challenging period. Your commitment, adaptability, and dedication to [Company Name] while taking on additional responsibilities were truly exceptional.

Your proactive approach, problem-solving skills, and teamwork contributed to overcoming obstacles, leaving a lasting positive impact on the company and colleagues. To acknowledge your dedication, we’re pleased to give you a [reward, such as a bonus, gift card, or additional vacation day].

Thank you for your remarkable efforts and for embodying the spirit of teamwork that defines [Company Name]. We are fortunate to have you on our team.

Kindest Regards,

[Your Name]
[Your Title]
[Company Name]



Pro Tip: To track the return on investment of a handwritten notes campaign, unique QR code stickers must be applied to each note and tracked through to conversion. Additionally, performance can be measured by observing any increase in interest or engagement among those who received a note compared to those who did not. Tailoring notes for different audiences is also beneficial before putting them into autopilot mode.

Employers must celebrate their employees’ achievements to create a positive work environment. A company is only as good as its employees, and by recognizing their work anniversary, employers can show that they are willing to invest in them.